Managing Resources
Learn how to add, organize, and share resources with your club members
Managing Resources
Resources allow you to share important links, documents, and information with your club members. Organize them into categories and control who can see what.
Accessing Resource Management
Navigate to Admin > Resources from the sidebar to manage your club's resources.
Adding a Resource
Step 1: Click Add Resource
Click the "Add Resource" button in the top right corner.
Step 2: Enter Resource Details
Fill in the resource information:
- Title - A clear, descriptive name for the resource
- Description - Optional explanation of what the resource contains
- URL - The web address or link to the resource
- Category - Select a category to organize the resource (optional)
Step 3: Set Visibility
Choose who can see this resource:
- All Members - Visible to everyone in the club
- Committee Only - Only visible to committee members (shown with a lock icon)
Use committee-only for sensitive documents like:
- Financial reports
- Committee meeting minutes
- Internal policies
- Contact lists with personal details
Step 4: Save
Click "Save" to add the resource. It will immediately appear in the resources list.
Editing Resources
- Find the resource in the table
- Click the three-dot menu on the right
- Select "Edit"
- Make your changes
- Click "Save"
Deleting Resources
- Find the resource in the table
- Click the three-dot menu on the right
- Select "Delete"
- Confirm the deletion
Organizing with Categories
Categories help members find resources quickly. Common categories include:
- Club Documents
- Forms
- Training Resources
- External Links
- League Information
Managing Categories
- Click the "Categories" button in the top right
- Add, edit, or delete categories
- Reorder categories as needed
Resources without a category appear as "Uncategorized".
Filtering and Searching
Use the filter options to find specific resources:
Search
Type in the search box to filter by:
- Title
- Description
- URL
Category Filter
Use the dropdown to show only resources from a specific category, or select "Uncategorized" to find resources that need organizing.
Resource Table
The resources table shows:
| Column | Description |
|--------|-------------|
| Title | Resource name with description and link |
| Category | The assigned category (if any) |
| Added | When the resource was created |
| Actions | Edit, delete, or open the link |
Committee-Only Indicator
Resources restricted to committee members display a lock icon badge next to their title.
Best Practices
Keep Resources Current
- Regularly review links to ensure they still work
- Remove outdated resources
- Update descriptions when content changes
Use Clear Titles
- Be specific: "2024 AGM Minutes" not "Minutes"
- Include dates where relevant
- Avoid jargon
Organize Thoughtfully
- Create categories that make sense for your club
- Don't create too many categories
- Group related resources together
Consider Your Audience
- Put frequently accessed resources in obvious categories
- Use committee-only sparingly but appropriately
- Add descriptions to help members understand what they'll find
What Members See
Members access resources from their own Resources page. They see:
- All resources marked as visible to all members
- Resources organized by your categories
- Search and filter options
Committee members additionally see:
- Resources marked as committee-only
- The lock icon indicating restricted resources
Common Resource Types
Club Documents
- Constitution and rules
- Code of conduct
- Safeguarding policy
- Privacy policy
Forms
- Membership application (if external)
- Expense claim forms
- Booking forms
Training and Development
- Coaching resources
- Rules of badminton
- Training videos
External Links
- National governing body
- Local league website
- Venue information
- Equipment suppliers
Internal Documents (Committee Only)
- Meeting minutes
- Financial reports
- Member contact lists
- Committee procedures
Related Topics
- Club Settings Overview
- Club Resources (member view)