Team Management

Organize your club members into teams for competitions, leagues, or internal events. Team management is linked to seasons, so you'll need an active season before managing teams.

Prerequisites

Before managing teams, ensure you have:

1. An Active Season - Teams are organized by season
2. Members Added - Members must exist before being added to teams
3. Committee Access - Only committee members can manage teams

Accessing Team Management

Navigate to Admin > Teams from the sidebar.

If no active season exists, you'll see a prompt to create and activate a season first.

Creating a Team

Step 1: Add New Team

1. Click "Add Team" button
2. Enter team details:

- Team Name - e.g., "First Team", "Ladies A"

- Division/League - Optional league information

- Description - Optional notes about the team

Step 2: Configure Team Settings

• Home Night - Regular playing night for home matches
• Home Venue - Default venue for home fixtures
• Team Color - Visual identifier in the system

Step 3: Save the Team

Click "Create Team" to add the team to the active season.

Managing Rosters

Adding Members to a Team

1. Open the team details
2. Click "Manage Roster" or "Add Players"
3. Search for members to add
4. Select members from the list
5. Click "Add to Team"

Note: Members can be on multiple teams simultaneously.

Gender Requirements for Teams

Team types have gender restrictions enforced by the system:

• Men's Teams - Only male members can be added
• Ladies Teams - Only female members can be added
• Mixed Teams - Any gender can be added
• Youth Teams - Any gender can be added

When adding players to a gendered team, only eligible members are shown in the player selector. If no eligible members appear, they may need to update their gender in their profile.

Removing Members

1. View the team roster
2. Click the remove button next to the member
3. Confirm the removal

The member remains in your club - they're just removed from this team.

Roster Positions

Optionally assign positions or rankings:

• First pair
• Second pair
• Reserve
• Custom positions

Assigning Captains

Team captains have additional responsibilities and permissions:

Making Someone Captain

1. Open team settings
2. Find the "Captain" section
3. Select a member from the roster
4. Save changes

Captain Permissions

Captains can:

• View their team roster
• See member contact details
• View member availability
• Submit match results (if enabled)

Captains cannot:

• Add or remove team members
• Access other admin functions
• View financial information

Multiple Captains

Some teams may need co-captains:

• Add a second captain in settings
• Both have equal permissions
• Useful for shared responsibility

Season Assignments

Teams are tied to specific seasons:

Copying Teams to New Season

When a new season starts:

1. Create and activate the new season
2. Go to Team Management
3. Use "Copy from Previous Season"
4. Select which teams to copy
5. Rosters are copied but can be edited

Team History

View a team's history across seasons:

• Past rosters
• Match records
• Season results

Team Views

List View

Shows all teams with:

• Team name
• Player count
• Captain name
• Division

Grid View

Visual cards for each team showing:

• Team name and color
• Player photos
• Quick access to roster

Bulk Operations

For efficiency with multiple teams:

• Bulk player assignment - Add a member to multiple teams
• Export rosters - Download team lists as CSV
• Print rosters - Generate printable team sheets

Tips for Team Management

1. Plan before season - Set up teams early so players know their assignments
2. Communicate changes - Notify affected members when rosters change
3. Balance teams - Consider skill levels when building rosters
4. Track availability - Use member availability to inform selection
5. Document decisions - Use notes to record selection reasoning

Common Team Setups

League Teams

For external competitions:

• First Team (strongest players)
• Second Team / Reserve Team
• Development Team

Internal Teams

For club nights or internal leagues:

• Named teams (Eagles, Hawks, etc.)
• Color teams (Red, Blue, etc.)
• Mixed ability teams

Event Teams

For specific tournaments:

• Singles players
• Doubles pairs
• Mixed teams

Integrations

Team data integrates with:

• Communications - Email entire teams
• Availability - See team members' availability
• Match Results - Record and track team performance

Related Topics

• Club Settings Overview