Safeguarding records

The Safeguarding page on your /me area is where you keep your DBS

certificate and safeguarding-training records up to date. Your welfare

officer needs these on file so the club stays compliant with Badminton

England's safeguarding policy.

DBS records

If you hold a coaching, committee, or other regulated role, you need a

current DBS check. To record yours:

1. Open Safeguarding from the navigation.
2. Under DBS records, click Add a DBS record.
3. Fill in:

- Certificate number: 8–12 alphanumeric characters

- Level: basic, standard, enhanced, or enhanced with barred-list

- Issued date: when the DBS was issued

- Expires date: when it needs renewing (Badminton England's

convention is 3 years from issue)

1. Click Submit for verification.

Your record then shows as Pending verification. Your club's welfare

officer will check the original certificate and either verify or reject

it.

The certificate number is masked on screen: only the first two and

last two characters show, even to you. Welfare officers with the

appropriate permission can see the full number for verification.

Training records

To record a safeguarding-training course you've completed:

1. Click Record a course under Safeguarding training.
2. Pick the course from the dropdown (Badminton England Safeguarding Level 1,

UK Coaching SPC, etc.).

1. Enter the completion date.
2. Optionally paste a URL to your certificate of completion.
3. Click Submit for verification.

The platform automatically computes the expiry date based on the course's

validity period (usually 3 years).

Incident reports

If you've reported a safeguarding incident at your club, you'll see a

read-only summary of it under My incident reports. You can't edit a

report once it's been filed, that's deliberate, so the original record

stays intact. Corrections and updates are added by the investigator as

notes on the incident's timeline.

Why this matters

Keeping your DBS and training up to date is part of your club's

compliance score. The club's welfare officer sees the R/A/G dashboard

that combines everyone's currency, and Badminton England reviews

clubs' compliance during affiliation renewals.

Privacy

• Your DBS certificate number is encrypted at rest (a Badminton Clubhouse

Cyber Essentials Plus delivery is in progress; in the meantime the

number is column-level access-controlled).

• Only welfare officers and committee members with explicit

safeguarding permissions can see your DBS notes.

• Incident descriptions are visible only to the reporter, the welfare

officer team, and the assigned investigator, never to other club

members.